Administrative Assistant – Operations

Our Surrey office currently has an exciting opportunity for an Administrative Assistant – Operations to provide professional and efficient administrative support to the Partners. Reporting to the Manager of Support to Operations, responsibilities will include but are not limited to:

  • Preparing and modifying documents including contracts, correspondence, reports, memos and emails
  • Assisting in coordinating & schedule of meetings, conference calls, and appointments
  • Maintaining Outlook calendar(s) in current and accurate status
  • Preparing meeting materials and assisting with the development of PowerPoint Presentations
  • Coordinating travel and processing expense reports
  • Creating and editing documents and spreadsheets
  • Completing data entry and generating reports
  • Reception coverage for lunch and vacation / absences
  • Other administrative duties as required to assist with the smooth operation of the Surrey office

Required Skills, Qualifications and Experience:

  • Minimum 5 years related work experience, preferably in the Architectural, Engineering or Construction Industry
  • Attention to detail with high level of accuracy
  • Exceptional organizational skills and multi-tasking ability
  • Capable of working in a fast paced, dynamic environment
  • Excellent written and verbal communication skills
  • Strong computer skills with proficiency in MS Office (Outlook, Word and Excel)
  • Willingness to learn, along with a strong work ethic
  • Alignment with our core values: Curious, Client-Focused, Collaborative, Committed and Accountable

Thinkspace offers a stimulating work environment with an emphasis on continuous learning and career advancement. With many projects in the pipeline, we are growing our team and developing our members for long-term career growth opportunities. We are true believers in Lifelong Learning and support staff in attending continuing education courses to advance in their chosen career path. We are always looking for talented individuals who share our passion.

If you’re interested in joining our team, please send your resume to [email protected]. Please include a cover letter clearly stating the position you are applying for. Only short-listed candidates will be contacted. No phone calls or drop-in enquiries please.


206 - 1470 St. Paul St.
Kelowna, BC V1Y 2E6
(250) 762 2503


300 - 10190 152A St.
Surrey, BC V3R 1J7
(604) 581 8128